Job Listing Description

Administrative Assistant 2

PDS Tech, Inc. is seeking a Administrative Assistant 2 in Seattle, WA.
The fundamental responsibilities will include:
  • Full responsibility for entire State Preliminary Order process including:  Log Order in  Code to indicate contract-covered work vs. building owner’s work vs. proposal needed  Create estimates and proposals, as needed, and ensure signed proposals are returned timely from customers  Coordinate completion of contract-covered work with Mechanics (request assistance from Service Managers, as needed)  Follow up with customer on work to be done by building owner  Troubleshoot sources of delays, when necessary, to ensure 100% compliance by deadline identified on Order  Communicate compliance to State before deadline stated on Order .

Other administrative duties may include the following, as needed:

  • Answering phones
  • Filing
  • Sort/ distribute incoming mail
  • Provide administrative support to branch sales and operations staff, as requested
  • Enter purchase order requests and track for distribution to vendors and branch files
  • Print and distribute monthly reports to branch management team members.
  • File Preliminary Liens
  • Work with Sales / Operations / Management on timely process for recording, tracking, distributing and closing inspection reports with customers.
  • Maintain file / retention system for all inspection reports.

  • Bacheors Degree preferred


  • Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (LINX, mainframe, JDE, for example).
  • The ideal candidate will have exceptional written and verbal communication skills, be detailed oriented, and organized.
  • Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required.
  • Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information.

Job Number: 1810084767
Job Location: Seattle, WA
Duration: 3 months
Input Date: 05/09/2018
Attention: Chris O\'Connor
Address: 50 FOUNDERS PLAZA STE 304
City, State: EAST HARTFORD, CT 06108
Phone: 860/289-2643
800 Phone: 866/636-4723
Fax Phone: 800/556-5284

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