Job Listing Description

Administrative Assistant - UT

Description:
Chipton-Ross is seeking an Administrative Assistant for an opening in Salt Lake City, UT.

RESPONSIBILITIES:
• Functions as a cross-departmental assistant to ensure alignment in the execution of the company and department strategy.
• Serves as an sounding board for the executive and the department
• Directly supports the top leadership in the creation and execution of the department’s vision.
• Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Creates, edits and maintains electronic and written communication.
• Prepares reports, presentations and flow charts.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes and schedules management-level employee time and availability for efficient use of resources.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Plans the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Plans and implements logistics for internal and external events and meetings.
• Assists accounting with invoice approval
• Directs department calls to appropriate team members
• Perform other duties as required and assigned by executive
• May have a wide range of duties related to the health of the entire organization.

REQUIRED EXPERIENCE:
• 5 years’ experience in assisting C-Level Executive
• Data/analytic experience preferred.
• Advanced knowledge of MS Excel, including data analysis tools, charts and graphs, and pivot tables
• Advanced knowledge of MS PowerPoint and experience in creating Executive level presentations
• Knowledge of Database systems and creating reports from data tables
• Ability to transcribe and maintain detailed notes from meetings and prepare meeting minutes
• Proven record of excelling in a fast paced, goal driven environment and possess the ability to complete a high volume of projects with minimal guidance.
• Proven record of effective communication
• Ability to manage deliverables while maintain commitment to deadlines.
• A high level of integrity and confidentiality
• Minimum of five years of experience providing executive assistance in a fast-paced environment

EDUCATION:
Accredited Bachelor’s degree

WORK HOURS:
9/80, Day Shift
Full-Time

 
Job Number: 174139
Job Location: Salt Lake City, UT
Rate: $20 to $24.00 DOE
Duration: 3 Months
Input Date: 09/26/2018
Last Updated: 10/16/2018
Firm Name: CHIPTON ROSS
Attention: Rochelle Anderson
Address: 343 MAIN ST
City, State: EL SEGUNDO, CA 90245
Phone: 310/414-7800 X286
800 Phone: 800/927-9318
Fax Phone: 310/414-7808
Email: randerson@chiptonross.com
Website: www.chiptonross.com

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