Job Listing Description

Administrative Assistant

PDS Tech is seeking a contract Administrative Assistant in St. Louis, MO

Job Purpose

Provide a broad range of administrative, technical and clerical support to the Director or Vice President and associated staff. Serve as an integral part of the departmental team. 

Principal Accountabilities

  • Accurately and confidentially handle the correspondence, reports, materials and non-routine information for the Director or Vice President. 
  • Schedule, organize and coordinate the activities for the Director or Vice President and members of associated staff including business meetings, travel arrangements, appointments and conferences.
  • Organize and complete a variety of nonrecurring and ongoing projects assigned by the Director or Vice President and staff including but not limited to: special reports to the COO, spreadsheets, presentations, strategic plans, and data analysis.  
  • Support multiple and concurrent activities, providing administrative guidance and support to a variety of activities and projects.  Work independently or in a team.
  • Maintain an in-depth working knowledge of the organization, disciplines supported, organizational systems, budget and planning methodologies, training methods, business practices, policies, procedures and activities. 
  • Effectively and promptly communicate with internal and external customers relative to the department’s policies and practices, answer applicable questions and alert departmental leadership relative to issues affecting the department and the company as a whole.
  • Establish and maintain filing system for the department. 
  • May provide guidance to less experienced administrative personnel.
  • Perform other duties as required.

  • Supporting the Sr. Director Operations as well as Human Resources efforts. 
  • Must be flexible and able to manage multiple requests coming in, prioritizing and time management are paramount
  • Supporting multiple levels of organization from Sr. Director to hourly employees
  • Must have advanced knowledge of MS Outlook, PowerPoint, and Excel
  • Presentations, scheduling meetings, managing calendars, filtering requests
  • Catering and lunch orders
  • All supply orders
  • Comfortable tackling tasks without much direction, building trust from managers
  • Manintain balance between everyday responsibilities and one time projects

  Please send resumes to or call 314-264-3135 to discuss. 


High school degree or equivalent.
Required Experience & Qualifications

  • Two years experience in a significant administrative support position. 
  • Strong working knowledge of word processing (Word), spreadsheet (Excel), presentation (Power Point), internet and meeting and personal planning software required. 
  • Excellent oral and written communication skills.
  • U.S. Person per ITAR regulations to comply with export compliance and site SSA requirements

Additional Desired Requirements:
Able to interface well with all departments of the company and to represent the company in a highly professional manner.  Must be a multi-task orientated and well-organized person.  Must be customer service driven, able to understand and support the business goals and objectives.  Must maintain the highest level of confidentiality, handling company private, sensitive and personal information in a professional and discrete manner.  Must be able to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of other employees, supervisors, managers, customers, vendors, etc.  

Physical Demands

  • Frequently required to spend long hours sitting at a work stations and using office equipment. 
  • May be required to walk or stand for brief periods
  • May be required to use stairs when elevator is not available
  • Must occasionally lift, carry, push, pull or otherwise move up to 25 pounds of office supplies and materials 
  • May be required to reach with arms and hands and to stoop, kneel or crouch

Please send resumes to or call 314-264-3135 to discuss. 
Job Number: 1810091239
Job Location: Hazelwood, MO
Duration: 6 months
Input Date: 08/28/2018
Last Updated: 10/18/2018
Attention: Gus Sanchez
Address: 1215 FERN RIDGE PKWY STE 231
City, State: ST LOUIS, MO 63141
Phone: 314/628-9143
800 Phone: 800/472-3737
Fax Phone: 314/628-9485

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